IMPORTANT REMINDERS: Additional Pay System Downtime, New Hires in TUC funds and projects, and Additional Pay Requests for Fall 2024, Winter 2025, and Spring 2025
Dear Principal Investigators and Research Administrators:
Although this reminder may seem earlier than usual, we want to ensure you are aware of some important updates.
Additional Pay System will be down between December 3 through 11, 2024
IT has informed TUC that the Additional Pay System will be undergoing an update and will be unavailable from December 3 through December 11, 2024. During this time, the system will not be accessible.
Please note:
- Requests fully approved by November 27th will be processed in the November 30th payroll.
- Any requests still in the approval queue by the end of the day on December 2nd will remain in the queue and can be approved once the system is back online on December 12, 2024.
New hires (individuals paid via payroll), Timekeeping, and Overtime
If you plan to hire new employees in your sponsored project, or on your TUC A and/or E funds, please remember that all individuals must complete the new hire sign in process before allowing them to work.
Compliance with federal regulations is crucial. Every new employee, regardless of citizenship status, must complete the Form I-9 (Employment Eligibility Verification) before their first day of work. Failure to adhere to these requirements could lead to penalties from The University Corporation and CSU Northridge. Additionally, in accordance with Internal Revenue Service (IRS) regulations, TUC is required to validate that the individual possesses a valid Social Security Card and number. Please note that TUC operates as a separate employer from CSU Northridge
Timely submission of timesheets is imperative to ensure accurate recording of hours worked and timely paychecks. Please remember to submit your timesheets semi-monthly according to the Payroll Schedule.
According to federal law, employers are obligated to compensate non-exempt employees for all reported and unreported work hours they are aware of or have reason to believe have been completed, regardless of whether the work was authorized or scheduled in advance.
Please visit the PI FAQ page regarding personnel and payroll if you have any questions. Please contact tuchr@csun.edu, or your Post-award liaison, if you have specific questions not addressed in the FAQ page.
Additional Pay – Fall 2024, Winter 2025, and Spring 2025
- Fall 2024 Pre-authorization requests must be submitted by December 22, 2024. After this date, no further pre-authorization requests can be entered for fall 2024.
- Winter 2025 and Spring 2025 Additional Pay is now open. Below are the specific guidelines for winter 2025.
- AY Faculty can submit pre-authorization to work up to 12 days (100%) total on federal and federal pass through projects, plus 3 days (25%) total on non-federal projects.
- 12-month faculty can submit pre-authorization to work up to 3 days (25%).
The TUC additional pay guides below:
Additional Pay System Top 10 Tips
For any questions, please contact your Post-award liaison.
Thank you,
Grace Slavik, Associate Executive Director, Financial Services