Posted on May 16, 2025 by Pascual Vergil

TUC Closing of Fiscal Year 24-25

Sponsored Programs The University Corporation

Dear Principal Investigators and Research Administrators:

The end of the fiscal year is rapidly approaching and we would like to ask for your assistance in properly closing our books for fiscal year 24/25 (July 1, 2024 to June 30, 2025).

Please review your financial records, including your detail trial balance (DTB) and budget balance available (BBA) reports, and perform the following functions as described below before the due dates. In addition, we ask that you promptly review and approve requests as they come in your queue in order to meet the year-end deadline.

Due Date	Type of Request	Action	Questions? Please contact…
June 13, 2025 at 5PM	Purchase Orders (PO)	Email all completed, unsigned purchase orders—along with quote, bid, or sole source forms for purchases of $10,000 or more—to aptuc@csun.edu. Be sure to remove or redact any Level 1 protected data before sending. TUC Accounts Payable will route the forms for signature via Adobe Sign. Important Notes: Equipment purchases submitted within 60 days of the project end date require justification explaining: Why the item is needed so late in the project. How the project will benefit from it. Purchase orders submitted after June 13, 2025 will be processed starting July 1, 2025 to allow time for year-end processing.	TUC Accounts Payable
July 1, 2025 at 10AM	eTime and Salary Payment Authorization Smartsheet Requests	Review and approve all payroll for work performed in FY 24/25.	TUC Payroll
June 27, 2025 at 10AM	Additional Pay Requests for work performed on or before June 30, 2025	All additional pay requests for work performed on or before June 30, 2025 must be fully approved in payment authorization, or accrued in the project (please see Accruals below).	Your Post-Award Liaison
June 28, 2025 at 5PM	Cost Transfer Requests	Review your detail trial balance report(s) and submit all cost transfer requests for expenditures incurred in Fiscal Year 2024/25	Your Post-Award Liaison
June 27, 2025 at 5PM	Reimbursement Requests/Check Requests	Review, approve and submit all allowable expenses incurred during FY 24/25 via electronic TUC check request and eTravel (for travel-related expenses). TUC Electronic Check Request is available in CSUN portal under The University Corporation pagelet. Below are the links to the submitter and approver guides to assist you in submitting your requests. TUC Electronic Check Request submission guide for faculty TUC Electronic Check Request submission guide for staff and students TUC Electronic Check Request approver guide TUC plans to turn off the electronic check request form between July 1 and July 6, 2025 to give our staff time to properly process FY 24/25 expenditures. Please submit request forms in a timely manner.	Your Post-Award Liaison
July 3, 2025 at 5PM	TUC P-card	Allocate and code transactions in US Bank website, and report any purchases incurred during 6/19/25 to 6/30/25.	Your Post-Award Liaison
July 3, 2025 at 5PM	Accruals	Report all individual expenses over $5,000 that were incurred in Fiscal Year 2024/25 but not yet booked as actual expenditures to me or to your Post-Award liaison. Please report each expense allocating it to an account, fund, department and project ID, providing a description of the expense and the time the expense is incurred. Please ensure that you meet the July 3^rd deadline. Expenditures incurred in Fiscal Year 2024/25 and not reported to TUC by this due date will not be included, and therefore would misstate our financial statement.	Your Post-Award Liaison or Grace Slavik

Please feel free to contact me, Cindy Ruan, or your Post-Award liaison if you have any questions.

Thank you,

Grace Slavik, Associate Executive Director, Financial Services