IMPORTANT REMINDERS: New Hires in TUC funds and projects, and Additional Pay Requests for Spring 2025 (DUE DATE: MAY 23, 2025)
Dear Principal Investigators and Research Administrators:
I hope you had a restful winter break and are feeling refreshed for the start of the spring semester. Given the recent fires in our area, I want to take a moment to check in and hope that you, your families, and your teams are safe. If you or someone at CSUN has been affected by the fires, or if you would like to help, please take a moment to visit Campus Advisory Information and Resources page.
As we begin another term, I wanted to reach out to share some important reminders:
New hires (individuals paid via payroll), Timekeeping, and Overtime
If you plan to hire new employees in your sponsored project, or on your TUC A and/or E funds, please remember that all individuals must complete the new hire sign in process before allowing them to work.
Compliance with federal regulations is crucial. Every new employee, regardless of citizenship status, must complete the Form I-9 (Employment Eligibility Verification) before their first day of work. Failure to adhere to these requirements could lead to fines and penalties from The University Corporation and CSU Northridge. Additionally, in accordance with Internal Revenue Service (IRS) regulations, TUC is required to validate that the individual possesses a valid Social Security Card and number.
Please note that TUC is a separate employer from CSU Northridge. Fines and penalties are not allowable costs on sponsored projects. If noncompliance leads to such fines, it will be the responsibility of the Principal Investigator or Fund Director to cover these costs from non-sponsored project funds.
Timely submission of timesheets is imperative to ensure accurate recording of hours worked and timely paychecks. Please remember to submit your timesheets semi-monthly according to the Payroll Schedule.
According to federal law, employers are obligated to compensate non-exempt employees for all reported and unreported work hours they are aware of or have reason to believe have been completed, regardless of whether the work was authorized or scheduled in advance.
Please visit the PI FAQ page regarding personnel and payroll if you have any questions. Please contact tuchr@csun.edu, or your Post-award liaison, if you have specific questions not addressed in the FAQ page.
Additional Pay – Spring 2025
Spring 2025 additional pay system is now open. All spring 2025 pre-authorization requests must be submitted by May 23, 2025. After this date, you will not be able to enter any pre-authorization requests for spring 2025 semester.
Please remember that the additional pay is a two-step process. Pre-authorization must be submitted initially and will be routed for approval. After the pre-authorization is fully approved, the faculty must submit the TUC payment authorization request to certify that the work was done and to report the days of work. Spring 2025 payment authorization must be fully approved by June 15, 2025.
Below are guides to assist you in submitting your request:
Additional Pay System Top 10 Tips
For any questions, please contact your Post-award liaison.
Thank you,
Grace Slavik, Associate Executive Director, Financial Services