FINAL REMINDERS: Winter 2025 Additional Pay (DUE DATE: January 14, 2025)
Dear Principal Investigators and Research Administrators:
As the spring semester approaches, here are you usual reminders, along with a final reminder to submit your Winter 2025 Additional Pay pre-authorization.
New hires (individuals paid via payroll), Timekeeping, and Overtime
If you plan to hire new employees in your sponsored project, or on your TUC A and/or E funds, please remember that all individuals must complete the new hire sign in process before allowing them to work.
Compliance with federal regulations is crucial. Every new employee, regardless of citizenship status, must complete the Form I-9 (Employment Eligibility Verification) before their first day of work. Failure to adhere to these requirements could lead to penalties from The University Corporation and CSU Northridge. Additionally, in accordance with Internal Revenue Service (IRS) regulations, TUC is required to validate that the individual possesses a valid Social Security Card and number. Please note that TUC operates as a separate employer from CSU Northridge
Timely submission of timesheets is imperative to ensure accurate recording of hours worked and timely paychecks. Please remember to submit your timesheets semi-monthly according to the Payroll Schedule.
According to federal law, employers are obligated to compensate non-exempt employees for all reported and unreported work hours they are aware of or have reason to believe have been completed, regardless of whether the work was authorized or scheduled in advance.
Please visit the PI FAQ page regarding personnel and payroll if you have any questions. Please contact tuchr@csun.edu, or your Post-award liaison, if you have specific questions not addressed in the FAQ page.
Additional Pay – Winter 2025 (DUE DATE: January 14, 2025) and Spring 2025
- Winter 2025 and Spring 2025 Additional Pay is now open. Below are the specific guidelines for winter 2025.
- AY Faculty can submit pre-authorization to work up to 12 days (100%) total on federal and federal pass through projects, plus 3 days (25%) total on non-federal projects.
- 12-month faculty can submit pre-authorization to work up to 3 days (25%).
The TUC additional pay guides below:
Additional Pay System Top 10 Tips
For any questions, please contact your Post-award liaison.
Thank you,
Grace Slavik, Associate Executive Director, Financial Services